If you are like many of our clients, transportation management, logistics and production are not your forte and in fact, may be a major headache. Accordingly, you may delay the headache by ignoring it for some time and doing all of the more fun, or sexier planning in advance. And, in doing so, the transportation to and from the event can be neglected or not budgeted for correctly. 

 However, there is an alternative and many of the top world class corporate planners, and forward thinking event (especially experiential marketing agencies), and wedding planners are actively embracing the solution. In short, consider hiring a full service, one-stop transportation management company that can handle everything from the design of the transportation to the production and execution.  And, best of all, as you develop a strong working relationship you can now rely on your B2B partner to always solve your headaches worldwide with one phone call.

Why You Should Use An Agency For Event or Wedding Transportation Needs

So, here are some reasons to consider this solution:

Experts in Transportation Design

A Transportation Agency are experts in design and planning event transportation. They understand your needs, the aesthetics, the budget considerations and will prevent delays, hiccups, and other frustration due to proper planning and design.

Logistics Handled

All of the advanced preparation, communication, technology and systems to ensure success will be handled professionally, freeing you up to handle more relevant items to your client’s success. By outsourcing transportation, you free yourself up to spend time with your clients and on items that are uniquely suited to your strengths.

Flawless Execution on Your Big Day

Most of our clients are working on one time very important events be it the Superbowl, a new product introduction or a VIP wedding. Accordingly, you get one chance to get it right, and flawless transportation can add to your success whereas flawed transportation can ruin everything you’ve worked so hard designing.

Outsource to a Trusted Partner

Build and develop a working professional relationship

• By working with an Agency, you ensure you are receiving the best solution for your individual needs without any potential conflicts of interest ( "use these vehicles because I own them, and they are available." or "I know this chauffeur is new, and not my best chauffeur, but he is the only one available, so he is doing the job." )

• Although there may be less expensive options the old adage of “you get what you pay for” is relevant. Consider this solution an insurance policy because you’ve outsourced it to a professional team with years of expertise at designing and producing world class events. When the going gets tough, they roll with the punches and get the job done. Also, there are cost savings by allowing yourself and your team to focus on other items.  

• And, finally, rarely considered but worth mentioning - what is the cost of failure? After spending tens or hundreds of thousands of dollars to create a remarkable event, what is the cost of delay, disruption or frustration by attendees due to something that can be eliminated by using a professional event transportation management company?

To learn more about other event transportation issues and how to avoid them, download our free eBook “9 Reasons Event Transportation Can Be a Nightmare (and how to fix it)."